Auditor Functions

The County Auditor is a constitutional officer of the county.  The Auditor is elected to a four-year term from the county at large, with prohibition against serving more than two consecutive terms. The main overall goal is to support and assist you in gaining access to the reporting of fiscal affairs of Hancock County Government. To do this the Auditor and Staff perform many behind the scene tasks from keeping minutes of various Board meetings, for which the Auditor serves as secretary and clerk, to the highly technical duties of financial statement preparation and compliance with federal tax guidelines.  The County Auditor's office has evolved dramatically from a bookkeeper, clerk and secretary, to a financial manager with responsiblities which impact the financial well-being of County Government.

    • The Auditor's duties basically fall into seven different categories:
      1. Secretarial
      Secretary to:
        County Commissioners & Council
        State Tax Adjustment Board, Secretary/Chair to Data Board
        Keeps all Official Records (i.e. correspondence, both Council & Commissioners, bids, letters of credit, etc.)
        Prepare and Distribute Agenda
        Reassessment Notices and Schedules
      2. Advertisement
        Notice of all meetings
        Budget Rates
        Tax Sale
        Ordinances
      3. Financial
         Budget preparation for Council and State DLGF
         Initial determination of tax rates for the County
         1099's
         Pays all debt service
         Balancing of County Funds
         Quietus all account receivable money
         All non-binding review for annual budgets for townships/cities/towns/libraries
      4. Tax
         Audits Treasurer's Books
         Budget Transfers and Additional
         Transmit Budget Orders and Tax Rates for all Units of County Government
         Tax Sale-Publications & Records of Sale
         Deductions - Homestead, Mortgage, Veteran & Age Disability
      5. Property Records
         Certificate of Net Assessed Values to All Taxing Units
         Receives, Maintains and Audits Deductions: Homestead, Mortgage, Veteran, Age, Circuit Breaker, Disability,
         Calculates and Applies Certificate of Errors and Added Assessments
         Calculates any Refunds
         Maintains Subdivisions, Street Names, Splits, or Combination in GIS
         Certify Signatures for Petitions
         Maintains Aerial Plat Books
         Enter for taxation all deeds, plats and other documents
         Transfer real estate/required change legal description in plat books
         Certify Property Owners for Zoning & BZA’s
         Transfer Fees
      6. Personnel and Payroll
      Employee Files
         Service Record
         Wage Scale
         Job Classifications
      Payroll
         Prepares, Advertises
         W-2's, W-4's, Taxes
         Payment of Taxes to IRS, FICA, Department of Revenue
         Vacation & Sick Days
      Employee Benefits
         Health & Life Insurance
         Deferred Comp
         PERF
         Cobra
         Overtime
      7. Abstract and Settlement
         Distribution of all Taxing Units Abstract
         Tax Sale Appeals
         Quietusing of all Receipts

 

 

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Upcoming Events

Drainage Board Meeting
August 06, 2020 8:00 am

Drainage Board Meeting
September 03, 2020 8:00 am

Drainage Board Meeting
October 08, 2020 8:00 am

Drainage Board Meeting
November 05, 2020 8:00 am

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