Hancock County Recorder

NEW! Electronic Records

simplifileHancock County is now ready to electronically record your documents.

  • Sending your documents electronically for recording helps you save time and money.
  • Documents recorded in minutes
  • Avoid mailing costs, traffic, and wasted time
  • Eliminate check writing expenses
  • Increase effectiveness and efficiency
  • Shorten the recording gap

All you need is a PC, scanner and high-speed Internet access.

For more information or to get started, contact simplifile:

Recorder Fees

The following fees are in effect beginning July 1, 2017.

Deeds and all other instruments, including re-recorded instruments (fee includes 1 oversize page) $25.00
Additional pages exceeding 8 1/2" X 14" within any document shall be charged: $  5.00


Mortgages (including Mortgages, Subordinate Mortgages, Corrective Mortgages, Re-recorded Mortgages, Indentures and Supplemental Indentures) $55.00
Additional pages exceeding 8 1/2" X 14" within any document shall be charged: $  5.00
Mechanic's Lien  
Mechanic's Lien including one mail out $25.00
Additional mail out $  2.00
For countires accepting multiple transaction documents $25.00 (a/k/a blanket documents)
Plus for each additional cross reference after the first $  7.00 each
Uniform Commercial Code: UCC, 2 pages or less $  6.00
3 pages or more $10.00
UCC Continuation, amendment or assignment, 2 pages or less $  6.00
3 pages or more $10.00
UCC-11 Information Request, per debtor name $  7.00
Each additional name $  5.00
Copies 11” x 17” or smaller, per page $  1.00
Copies larger than 11” x 17”, per page $  5.00
Certification of Document $  5.00

Please note: All financing statements involving consumer goods are to be filed at the Indiana Secretary of State's Office. Failure to file in the proper office may affect the perfection of the filing.

All instruments must meet recording form and legibility statues.

Courtesy of the Indiana Recorders Association

Recording a Plat or Survey

Requirements for Recording a Plat or Survey:


- Must be an original, with original signatures.

- Size limitations 18" X 24".

- If the original is on paper, a Mylar copy must accompany it for the Recorder to retain.  

- A Mylar copy is to be provided to the Planning department. (1)

- Paper copies are to be provided to the Assessor,  Surveyor and the Auditor.

- Before recording, the plat must be presented to the Auditor and Treasurer for authorization and to obtain their official stamps.

- The Plat must be signed by the Planning Commission or Plat Committee.

- Names should be printed under all signatures

- The "prepared by" and "affirmation statement" must appear on the plat.  Both statements require a printed name.

- The Plat must be notarized.

- In the upper right corner of the plat leave a space (approximately 4" x 2") for the Recorder's Stamp, Cabinet Number and Slide Number.

- All plats are now scanned into a computer system and can be printed full size.


Surveys must be original with original signatures .  Surveys are scanned into a computer system also and can be printed full size.  We do not keep a copy of surveys so the original may be on paper.  Please Keep in mind that the Survey must also have the "prepared by" and "affirmation statement", be notarized and all signatures must have the printed name beneath.

Document Rejections

Most Common Rejections of Documents:

  • Notary missing or incomplete
  • Incorrect fee or fee not included
  • Name must be typed the same as signature
  • Check made payable to incorrect county/office
  • Name of person preparing the document missing
  • Document is not suitable for microfilm
  • Self-addressed stamped envelope not enclosed
  • We do not forward instruments to third parties without SASE
  • Not for Hancock County
  • Sales disclosure form not included
  • Fee for sales disclosure form not included (payable to Treasurer)
  • Original mortgage (Lender) not shown may be placed anywhere on document
  • Attached exhibits missing
  • Legal description incorrect, incomplete or missing
  • Instrument number of the Power of Attorney not  provided at the signature
  • Cross reference number to original document incorrect or missing
  • Name of company and title of officer doesn’t  appear at signature
  • Names must be typed or printed under all signatures
  • Document does not have 2" space top and bottom margin on first and last page (additional $1 per page)  as required by amend. I.C. 36-2-11-16.5 or has been used by a party other than Recorder
  • Affirmation statement missing


Community Alert

Holiday Schedule


  • Tax Deadline

    Taxes are always due May 10th and November 13th, unless this date falls on a holiday or weekend, then the deadline will be the next business day.

    Read more ...

Upcoming Events

County Council Meeting
December 12, 2018

Filing Deadline
December 14, 2018

December 24, 2018

December 25, 2018

Recorder Alert

Please contact the Recorders office at 477-1142 should you receive mail stating "DEED PROCESSING NOTICE". A copy of your DEED is available at the Recorder’s office for $1.00 per page and Deeds are usually one or two pages.

Hancock County is NOT SENDING out this processing notice. Should you receive any mail regarding Property profile or Deeds, feel free to contact us so that we may assist you.

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