Hancock County Recorder

Assumed Business Name

Persons (sole-proprietors) or General Partnerships conducting business in Indiana in a name other than the real name of person or general partnership [DBA] shall record an Assumed Business Name certificate with the County Recorder (IC 23-0.5-3-4).  The cost to record this form is $25.00.

To print certificate please click the link below.

Certificate of Assumed Business Name

NEW! Electronic Records

simplifileHancock County is now ready to electronically record your documents.

  • Sending your documents electronically for recording helps you save time and money.
  • Documents recorded in minutes
  • Avoid mailing costs, traffic, and wasted time
  • Eliminate check writing expenses
  • Increase effectiveness and efficiency
  • Shorten the recording gap

All you need is a PC, scanner and high-speed Internet access.

For more information or to get started, contact simplifile:
800-460-5657
www.simplifile.com

Recording a Plat or Survey

Subdivision Plat Requirements: IC36-7-3-2: IC32-21; IC 36-2-7-10

The following are the requirements to record an original Plat:

(Original Plats are kept by the Recorder’s Office)

  •      Title of Subdivision Plat at the top of the document,
  •     Owners Certificate Statement,
  •     Legal description and drawing,
  •     Signatures with names typed or printed below or next to each name,
  •     Signatures acknowledged or notarized,
  •     Prepared by statement,
  •     Social Security redaction statement,
  •     Approvals from the various governmental agencies: Assessor, Surveyor,
  •     Auditor, Treasurer and Planning Commission Plat Committee.        

♦♦♦♦♦♦♦♦♦

Provide:

  •      A Mylar copy for the Planning Department and
  •      One paper copy each for the Recorder, Assessor, Surveyor and Auditor.

When preparing a Plat for recording, please leave approximately 4” x 2” at the upper right corner in order for the Recorder to affix the Recorder’s Stamp, Cabinet Number and Slide Number. Due to the limitation of the Plat Storage Cabinet, it is requested that a Plat be no larger than 18” x 24”. Plats are scanned into the computer system and can be printed full size.

Survey Requirements: IC 36-2-19-4; IC 36-2-7-10

The following are the requirements to record an original survey:

  •     Survey Company’s name or Surveyor’s name,
  •     Surveyor’s official seal,
  •     Legal Description - stating section, township, range or subdivision,
  •     Original signatures with names typed or printed below or next to the name
  •     Prepared by Statement,
  •     Social Security Redaction Statement,

The Recorder’s Office will scan the survey into the Recorder’s system and return the original document providing a self-address postage-paid envelope is provided.

Note: 865 IAC 1-12-12 Surveyors are required to record surveys in the county where the property is located.

Recorder Fees

The following fees are in effect beginning July 1, 2017.

Deeds  
Deeds and all other instruments, including re-recorded instruments (fee includes 1 oversize page) $25.00
Additional pages exceeding 8 1/2" X 14" within any document shall be charged: $  5.00

Mortgages

 
Mortgages (including Mortgages, Subordinate Mortgages, Corrective Mortgages, Re-recorded Mortgages, Indentures and Supplemental Indentures) $55.00
Additional pages exceeding 8 1/2" X 14" within any document shall be charged: $  5.00
Mechanic's Lien  
Mechanic's Lien including one mail out $25.00
Additional mail out $  2.00
For countires accepting multiple transaction documents $25.00 (a/k/a blanket documents)
Plus for each additional cross reference after the first $  7.00 each
Uniform Commercial Code: UCC, 2 pages or less $  6.00
3 pages or more $10.00
UCC Continuation, amendment or assignment, 2 pages or less $  6.00
3 pages or more $10.00
UCC-11 Information Request, per debtor name $  7.00
Each additional name $  5.00
Copies 11” x 17” or smaller, per page $  1.00
Copies larger than 11” x 17”, per page $  5.00
Certification of Document $  5.00

Please note: All financing statements involving consumer goods are to be filed at the Indiana Secretary of State's Office. Failure to file in the proper office may affect the perfection of the filing.

All instruments must meet recording form and legibility statues.

Courtesy of the Indiana Recorders Association

Document Rejections

It is the duty of the Hancock County Recorder to record documents which comply with Indiana Code. The following list represents a few common reasons a document may be rejected.

Notary missing or incomplete/Seal Missing (IC 36-2-11-16)*,

Missing or Incorrect Recording Fee (IC 36-2-7-10),

Prepared by Statement Missing (IC 36-2-11-15),

Social Security Affirmation Statement Missing (IC 36-2-11-15),

Document not legible or does not meet margin space requirement [2 inch space at top and bottom of document] (IC 36-2-11-16 & IC 36-2-11-16.5).

A Deed might also be rejected based on the above captioned list, as well as, the following (IC 36-2-11); 

The Grantor or Grantee missing,

Auditor’s transfer stamp and Assessor’s sales disclosure stamp,

Legal description missing/incomplete,

Instrument number of the Power of Attorney.

Generally speaking, signatures are to be original with the typed or printed name beneath or beside the signature. Further, the name(s) in a document should be consistent throughout the document.

Please note: a self-addressed postage-paid envelope should be included for a document to be returned. In addition, for a document to be forwarded to a third-party, a self-addressed postage-paid envelope will be required.

Indiana Secretary of State Business Resources

*See Secretary of State’s Website Regarding Notary Requirements

Community Alert

Holiday Schedule

Deadlines

  • Tax Deadline

    Taxes are always due May 10th and November 10th, unless this date falls on a holiday or weekend, then the deadline will be the next business day.

    Read more ...

Upcoming Events

Hazardous Waste Collection
April 27, 2019 9:00 am

Hazardous Waste Collection
September 28, 2019 9:00 am

Recorder Alert

Please contact the Recorders office at 477-1142 should you receive mail stating "DEED PROCESSING NOTICE". A copy of your DEED is available at the Recorder’s office for $1.00 per page and Deeds are usually one or two pages.


Hancock County is NOT SENDING out this processing notice. Should you receive any mail regarding Property profile or Deeds, feel free to contact us so that we may assist you.

Search Site